Withdrawal requests can only be accepted if it is made before the Meet Closing Date and if authorised by the Meet Promoter.

If your withdrawal has been approved, we will refund your authorised race/event withdrawals to the account the funds have been paid from.

Please Note: all Meet entries are subject to the Meet Promoter’s Rules, that the Meet Promoter’s decision shall be final and binding, and that no correspondence shall be entered into.

We may share your personal data with the following:

• Affiliated companies within our corporation
• Third parties we have partnered with for you to integrate their services into our services
• Trusted third-party service providers for them to perform services on our behalf.

Examples of when we share data include:

• Processing payments
• Sending you surveys
• Interest-based advertising

We only share the minimum information necessary, and third parties are prohibited from using your information for any other purpose, as indicated in our Privacy Policy.

If you require more information, please see our List of Third-Party Data Providers.

You can update your personal information in the My Profile Section of your Swimfee Account. There, you can view and update your account information, such as name, email address, phone number, billing address and contact preferences.

We are dedicated to helping you protect your personal information. This is just some of the ways we help you.

Secure communication channels

We use the latest standards in encryption to protect any personal data sent to us through web forms to prevent others from intercepting the information in transit.

Account authentication

We require a unique email address and password to log into your account.

Security training

Our staff receive annual training and periodic updates on good security practices.

Multi-tier approach to security

We protect our corporate network through many layers of security:

• Physical protection measures to ensure the safety of our employees and equipment
• Combination of software and devices to protect our network from would-be intruders
• Dedicated team of security professionals who oversee device and application security practices

You can dowload a copy of your personal data in an electronic format from the My Profile section of your Swimfee Account.

Through the My Profile Section of your Swimfee Account, you are in control of your account security. We recommend you use good security practices to protect your personal data.

Secure your password

Use a strong password, preferably one with uppercase and lowercase letters, numbers, and special characters, and never use passwords across different accounts.

Log out of your account when you use a computer you share with other people and never share your password with others.

We recommend you use a password manager, such as LastPass or KeePass, and change your password every six months.

You can delete your data and close your account with us from the My Profile section of your Swimfee Account.

In order for your data to be deleted, you must be aware of the following:

• All products and services you hold must be cancelled prior to the deletion. We cannot delete your data if there are any active Meets entered/hosted.
• You will no longer be able to log into your account or access your data after.

When you request for your data to be deleted, we will remove your information unless the data is required for our legitimate business purposes or legal or contractual record keeping requirements.